Grants
Click here to download the Grant Application
The Board of Directors reviews grant requests twice per year;
however,
proposals may be submitted at any time. Upon receipt of a proposal, the
applicant is informed in writing when to expect notification regarding
the award decision. Proposals should be submitted a minimum of
3-4 months before funds are needed. Capital grant awards are not
released until the construction or renovation contract is signed and
funds to complete the project are secured.
Applications may be submitted by mail or e-mail and are due by 5:00pm
on the date of the deadline. Deadlines are published annually
and are available on the Foundation's website,
www.aaf-hf.org, or by contacting
Foundation staff. Incomplete applications are not accepted.
Potential applicants are encouraged to contact Foundation staff with
questions. Upon submission, applications and accompanying materials become the
property of the Foundation and are used as deemed appropriate by
the Foundation. These materials may be reviewed with other individuals
and organizations as part of the assessment process. Information may
also be shared with other foundations and funding sources that call with
questions about community projects.
The Boards of Directors are responsible for final approval of
each grant. Since the Foundation receives funding requests far in excess
of funds available for grants, only a small proportion of the requests
are approved.
Foundation staff are available to discuss potential requests and answer
questions regarding the grantmaking process. Please contact the
Foundation office to arrange an appointment.
Proposal Format - Please follow the proposal format exactly as outlined below. An
application must be assembled in the order listed and must contain
all information requested. Applications that are not prepared
accordingly will not be considered. The proposal should be
submitted in a single, unbound copy with page numbers and should not
exceed eight pages. Attachments are not included in the eight
page limit.
Cover Letter -
This letter, from the chief administrator, authorizes the grant
request with the
organization's full board approval and should
include the name and telephone number of the person the Foundation may contact with specific questions about the grant application, if the
contact is other than the chief administrator.
Summary -
Summarize the request clearly and concisely.
Describe the major features of
the project, what is to be accomplished, how much it will cost, and how
long it will take. State the amount of the request and identify any
funds already committed as well as funds requested but not committed.
Problem -
Define the problem that makes the
project necessary. Justify or document the problem with data or
research. Explain how this problem fits within the organization's
mission.
Objectives -
The objectives relate to the problem described and what is going to
change. Objectives tell who is going to do what, when, for how many, and
how success will be measured. Examples:
-
350 additional homeless women will be provided emergency shelter by
October 2006.
-
20% of the homeless women served will attend self-sufficiency classes by
October 2006.
-
10 additional volunteers will be recruited and trained as shelter
volunteers by October 2006.
Methods -
Describe the procedure by which each objective will be achieved, how the
project will be administered and implemented, and who will be
responsible. State why this method was chosen to address the problem
rather than other alternatives. Prepare a timeline that reflects
planning, implementation, and completion. Explain why this organization
is the best suited to solve this problem.
Evaluation -
Explain, in detail, plans to evaluate the impact or success of the
project. Describe a method by which the organization will measure the
accomplishment of each objective, how the results will be reported, and
dates when reports will be submitted to the Foundation, including a
final financial report.
Project Budget and Narrative -
An itemized budget includes the source and amount of committed funds,
amount requested, amounts to be secured from other sources, and expenses
by line item. In-kind donations may be listed as a budget
line-item at value if they are related to the proposed project. The budget narrative is a description of the expense items
and a clarification as to whether funds are committed or pledged, the
status of other requested funds, and a timetable for all funds to be
committed.
Other and/or Future Funding -
Describe how the project will be funded beyond the grant period.
Construction projects must include an operating budget that reflects any
increase or decrease, and how increases will be funded. If the project
requires additional funding, include letters of commitment or a
development plan outlining how additional funds will be raised.
Background -
Describe the organization's general purpose, clients served, and a
summary of the activities and services provided. Describe significant
accomplishments of the organization and staff. List other organizations
that serve the same clients and explain how these programs are alike and
different. Explain how services are coordinated between organizations
and describe any cooperative projects that may exist.
Submit applications to:
Kathie Grant
Director of Grants
Amarillo Area Foundation
The Don and
Sybil Harrington Foundation
801 South Fillmore, Suite 700
Amarillo, Texas 79101
or
kathie@aaf-hf.org
(Please indicate on the subject line that the e-mail is a grant
application.)For inquiries, contact:
Kathie Grant, Director of Grants
(806) 376-4521
| 2007 Deadline for Submission |
Notification of Board Action |
|
|
January 4th
July 5th |
Mid-March
Mid-September |
| (Deadlines tentative
pending Board approval in December) |
Click here to download
the Grant Application |
